The start date got set first. Six weeks later the new provider has seen a full panel nobody can bill for, because the payers still have no record of them, and the practice is carrying a salary with nothing coming in. New provider credentialing usually goes wrong on timing. The work that decides day one starts three to four months ahead, and many practices do not begin until the last three weeks.
What the free launch planner looks like
Page one names who completes it and the decision it supports. The readiness page tells you whether the start date holds.
Every week before submission lands at the end of the ramp
90 to 120 days
Typical commercial enrollment from a clean submission to an effective date. Medicare may run approximately 30 to 45 days for a clean application, and Medicaid and managed-care timelines vary by state and plan and may take longer.
The clock belongs to the payer, so the lever a practice holds is when a complete application goes out. If Medicare asks for missing information and the 30-day deadline is missed, the application may be rejected without appeal rights. A rejected application must be resubmitted, creating a new filing date and potentially affecting the effective date.
What is inside the free launch planner
- A dated plan for the four-month runway: 34 steps, each marked BLOCKER or RISK, with a status, an owner, and a due date
- The four dates every new provider file runs on, set before the first application goes out
- A payer tracker for submissions, reference numbers, and effective dates confirmed in writing
- A launch readiness result that tells you whether the start date holds, or which payers to limit on day one
It is an 8-page fillable PDF. Plan on about 45 minutes to set it up, then a short weekly update.
How HRG gets new providers billable
HRG's U.S.-based credentialing team completes a provider file in roughly 5 to 10 days once the information is in hand. Then it pushes. The team follows up with every payer weekly, escalates any application that stalls, and keeps working each one until the effective date comes back in writing. Payers decide when a provider goes live, but HRG doesn't let an application sit. HRG has held a 100 percent approval record on the hospital privilege applications it has managed, and its credentialing and contracting service runs month to month, billed hourly, with no long-term contract.
"They stepped in with support and knowledge in this industry that made the whole process so much easier than if I were doing it myself. I consider them a part of my team."Vicki Harkness, behavioral health practice
A note on scope. NPDB queries, credentialing committee determinations, exclusion screening decisions, privileging approvals, and FTCA deeming remain the responsibility of the practice or health center under federal and HRSA guidelines. A credentialing partner like HRG supports the surrounding workflow. That includes documentation, tracking, payer follow-up, file management, and reporting. The organization retains authority over decisions that require its direct attestation and oversight.
Before you download
Who is the launch planner for?
Practice owners, administrators, and credentialing leads adding a physician or non-physician practitioner to an existing group. It works whether you handle enrollment in-house or with a partner.
How long does it take?
About 45 minutes to set up the dates and the first month of steps. After that, a weekly update on your follow-up day keeps the tracker current.
Can HRG take the credentialing off our plate?
Yes. HRG manages the applications, submissions, and weekly payer follow-up through to effective dates, while decisions that need your attestation stay with you. There is no minimum fee and no long-term contract.
Get the free New Provider Launch Planner
"I could not have opened my office doors had it not been for their attention to detail and the excellent work they did."Ashley Hosek, Co-founder, SoundMind Neurofeedback and Psychotherapy
Enter your name and work email, and the download link appears right away. Tick the box if you'd also like occasional credentialing guidance by email from HRG's team. You can unsubscribe at any time.